Essential Steps When Hiring

I-9 form: https://www.uscis.gov/i-9

Have your employee fill this out at time of hiring. You do not submit this to anyone, but you do need to keep the completed form somewhere safe. Suggestion: Take a photo of it with your phone!

W4 form: https://www.irs.gov/pub/irs-pdf/fw4.pdf

Have your employee fill this out at time of hiring. Use the filing status and allowances made by the employee to complete the employee profile in the app (you can change withholdings throughout year if employee requests this). You do not submit this form to anyone, just store it safely (another photo opportunity).

Ensure you have Worker’s Compensation insurance through your homeowner’s or renter’s policy. All you need to do is call the insurance company that provides your homeowner’s or renter’s insurance. Read here for more information.

https://nestpayroll.com/blog/2017/5/28/workerscompensation

If you don’t already have a work agreement with your employee, you can download this one and modify for your situation. This one is for a nanny, but you can easily change out the role of the employee, such as for a housekeeper or caregiver, making it work for you.

Additionally, Hand In Hand, a non-profit we love that supports domestic employers + employees, is a great resource for tackling all sorts of challenges that come with household employment, creating a more dignified and respectful workplace for all. Please consider taking their Fair Care Pledge, plus take advantage of their excellent and free sample contracts and guide books.

Wage Notice form: https://www.dir.ca.gov/dlse/LC_2810.5_Notice.pdf

Californians: Please fill this form out at time of hiring. You can fill it out online, and then you need to print out two copies, one for you and one for the employee. You both need to sign both copies. Again, you do not submit this to anyone, but you do need to store the completed form somewhere safe in case there is ever a wage dispute.