Get Your Ducks In A Row

If you haven’t downloaded the app yet, use the same username and password that you used to subscribe on Nest Payroll’s website to sign-in to your account on your iPhone or iPad. Follow the on-boarding steps in the app, creating your Employer profile and adding your employee(s). You will be able to create a paycheck in 5 minutes if you have your employee’s information (social security number, address, phone). For more about using the app, see our FAQs.

I-9 form: https://www.uscis.gov/i-9

Have your employee fill this out at time of hiring. You do not submit this to anyone, but you do need to keep the completed form somewhere safe. It’s also a good idea to take a photo of it for backup.

W4 form: https://www.irs.gov/pub/irs-pdf/fw4.pdf

Have your employee fill this out at time of hiring. Use the filing status and allowances made by the employee to complete the employee profile in the app (you can change withholdings throughout year if employee requests this). You do not submit this form to anyone, just file it.

Ensure you have Worker’s Compensation insurance through your homeowner’s or renter’s policy. Read here, you might already be covered!

https://nestpayroll.com/blog/2017/5/28/workerscompensation

Wage Notice form: https://www.dir.ca.gov/dlse/LC_2810.5_Notice.pdf

Please fill this form out at time of hiring. You can fill it out online, and then you need to print out two copies, one for you and one for the employee. You both need to sign both copies. Again, you do not submit this to anyone, but you do need to store the completed form somewhere safe in case there is ever a wage dispute.

If you don’t already have a contract with your employee, you can download this one and modify for your situation. This one is for a nanny, but you can easily change out the role of the employee, such as for a housekeeper or caregiver, making it work for you.

Additionally, Hand In Hand, a non-profit we love that supports domestic employers + employees, is a great resource for tackling all sorts of challenges that come with household employment, creating a more dignified and respectful workplace for all. Please consider taking their Fair Care Pledge, plus take advantage of their excellent and free sample contracts and guide books.