Arizona Employer Checklist

We’ve got you covered on the payroll end. Please read carefully the following resources and information to help keep you in compliance with other AZ laws.

Arizona employers are not required to maintain workers’ compensation insurance coverage for on-the-job injuries. You may elect to obtain coverage by contacting your homeowner’s or renter’s insurance company.

Federal law requires that all employers request this form to be completed by the prospective employee. Don’t submit it to anyone, just keep it with your employer records in case of an audit.

I-9 form: https://www.uscis.gov/i-9

W-4 form: https://www.irs.gov/pub/irs-pdf/fw4.pdf

To be sure your employee doesn’t get an unexpected tax bill, or have too much withheld, have them complete a W-4 form when they are hired, or anytime they experience a change in their withholding requirements (marriage, birth of child, additional income, etc.). You can update your employee’s profile in the Nest Payroll app at anytime during the year.

Unemployment Notice form:

AZ Notice to Employees - Unemployment

Spanish Version

All AZ employers are required to provide this notice to their employee at the time of hiring.

Please provide the applicable required posters to your employee:

Posters for Arizona Employers

U.S. Dept. of Labor Workplace Posters

Having an agreement reduces awkwardness and misunderstandings, especially as things come up you just didn’t anticipate. If you don’t have an agreement with your employee, you can download this one and modify for your situation. This one is for a nanny, but you can easily change out the role of the employee, such as for a housekeeper or caregiver, making it work for you.

Additionally, Hand In Hand, a non-profit we love that supports domestic employers + employees, is a great resource for tackling all sorts of challenges that come with household employment, creating a more dignified and respectful workplace for all. Please consider taking their Fair Care Pledge, plus take advantage of their excellent and free sample contracts and guide books.

Here are two options for conducting background checks:

enannysource

nannyverify

PAID SICK TIME: REQUIRED BY LAW

Three days or 24 hours per year. This time can be offered upfront, or can be accrued at a rate of 1 hour for every 30 hours worked. Paid sick time can be entered in the Nest Payroll app when creating a paycheck.

Details: AZ Paid Sick Leave: Frequently Asked Questions

VACATION TIME or PAID TIME OFF: NOT REQUIRED

Paid vacation time is not required, but it could be an important benefit to offer. Vacation/PTO hours can be entered in the Nest Payroll app when creating a paycheck.

MINIMUM WAGE: $12.15 in 2021 - REQUIRED BY LAW

All household employees are classified as hourly (non-exempt) and are subject to minimum wage protections. To check if your city has a higher minimum wage requirement than the state, click on the following:

Industrial Commission of AZ- Minimum Wage

The Economic Policy Institute - Minimum Wage Tracker

Also, when you add an employee to the Nest Payroll app, the minimum wage for your city should pop up.

OVERTIME: REQUIRED BY LAW

Overtime of 1.5x the hourly rate for any hours worked over 40 in a week. Overtime is not required for live-in employees nor when work is performed on a holiday.

Details: U.S. Dept. of Labor - Overtime

If your employee leaves, gets fired, or you lay your employee off, please give your employee the following two notice from Arizona:

AZ’s Unemployment Brochure

(Spanish Version)

The information provided on this page is general in nature. This is not to be taken as tax, legal, benefits, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult an attorney or financial advisor for your specific situation.